Electronic Records and Document Management
for Executive Administrative Assistants ... 10 Days
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1- Online Training...with international accreditation. The value of participation per person is €2,400
2-Requirement : specifying the course, number of participants
implementation date, and joint coordination.
Group contracting ... 20% Discount For Each Participant In Any Group Of Five Person Or More
Other Places To Hold The Course :
KualaLumpur.. Istanbul.. Dubai.. Cairo.. Riyadh.. Jeddah.. Abu Dhabi.. Doha.. Muscat.. Sharm El Sheikh.. Kuwait.. Tripoli.. Amman.. Beirut.. Damascus.. Tunisia.. Casablanca.. London.. Paris.. Barcelona.. Amsterdam.. Brussels
Electronic Records and Document Management
for Executive Administrative Assistants ... 10 Days
Introduction :
Good management of records is fundamental to a well-functioning organization since it supports business activity and provides a basis for efficient service delivery. Keeping accurate records and maintaining an up-to-date filing system are important responsibilities for most administrative assistants. Electronic Records Management involves the maintenance of the content, context, structure and links between records to enable their accessibility and support their business value. This course aims to enhance the knowledge and practical skills of executive assistants necessary to apply electronic management approaches to perform their records and document management duties efficiently and effectively.
Course Objectives :
At the end of this course, the participants will be able to :
- Understand the concepts of Electronic Records Management (ERM) and how it supports organization’s business processes
- Understand the lifecycle of records with focus on electronic records
- Implement and manage ERM system
- Implement electronic recordkeeping
- Apply the best practices in electronic records management
- Assess the records management needs of their organization
- Develop disaster risk management plan for ERM
- Develop organization electronic record management policy
Targeted Audience :
This training is specially developed for personnel in office management, administration, supervision, coordination, and any other professional who seeks to gain skills in records and document management.
Course Outlines :
Introduction to Records Management
- Definition of Records Management terms and Concepts
- Records Continuum Model
Management of Various Types of Records in Organization
- Financial records
- Personnel Records
- Legal Records
Introduction to E-records
- Definitions and Concepts
- Various types of e-records
- Key Hardware and Software necessary for effective e-records management
- Challenges of managing e-records
Key Components of an Electronic Records Management Program
- E-records creation
- Maintenance and use/access of e-records
- Security and confidentiality of e-records
- Retention and disposition of e-records
EDMS vs EDRMS
- Difference between EDMS, ERMS and EDRMS
- Components of EDRMS
- Selecting a suitable EDRMS
- Implementing an EDRMS
- EDRMS installation, configuration/customization, Data capture, training
- Workflow management using an EDRMS
Records Digitization
- Why digitize
- Components of an effective digitization program
- Selecting suitable digitization software and hardware for various digitization processes
- Metadata, File formats and Digital Imaging.
- Methods of Records Digitization
Email Management
- Challenges of managing organizational email
- Email management best practices
- Email management tools for executive assistants
Electronic Document Management for Executive Assistants
- Document Management Processes
- Document Creation-Using
- Records Appraisal
- Records Retention and Disposition
- Use of the “Cloud” to backup/store documents
- Document Tracking
- Developing a Filing System
Document Control and Security
- Document security
- Multiple security levels
- Encryption
- Authentication and authoring systems
- Backups and document restoration
Digital Workplace
- What is a digital Workplace?
- Qualities of a ready digital workplace organization
- Important tools for a digital workplace
European Business Center Training Methodology :
Our training work is presented in a professional and attractive manner.. Interspersed with interceptive information to renew attention throughout the training period… We aim with this method to train the listener and interact… In addition to practical applications that target the direct skills and knowledge required to be achieved.. It is presented to the trainees in more than one way.. Practical exercises and applications.. Surveys and questions.. A training strategy has been adopted based on pairing between the theoretical and the professional and between the local and the global.
What Does The Participant Get From The Course?
Each participant obtains an internationally accredited training certificate from the European Business Center for Training and Development … which has the ISO certificate in quality No. 9001/2015 from the English international company UKAS .. and receives a training bag containing the scientific material via an electronic flash … in addition to an enjoyable and useful training that is reflected Positive and developmental for individuals and the institution
Note :
We can implement the training course in any of the cities referred to in this course..at the appropriate and required time for the trainees..through joint coordination with the training department at the center..the training is implemented in a distinctive manner according to the best quality standards so that we meet all training requirements and needs.
International Accreditations
European Business Center for Training and Development has obtained international and official accreditations with the highest and best international levels scientifically and technically, which reflect the level of outstanding performance in our training work.. so that it achieves what each participant aspires to by obtaining the best certificates with officially approved scientific and technical standards.
